Men's and Women's Cross Country Championship Guidelines 2019-20

Table of Contents

Section 1 - Championship Format

  • Sponsoring Institutions
  • Championship Date
  • Order of Race
  • Championship Handbook
  • Pre-Championship Call
  • Sport Committee Leadership
  • Coaches Meeting
  • Course
  • Practice & Course Inspection
  • Results
  • Reporting DNFs
  • Awards
    • Pre-Championship Poll
    • All-Conference Teams

Section 2 - Participants & Equipment

  • Squad size
  • Entrants
  • Uniforms
  • Timing Devices & Bibs

Section 3 - Competition Rules & Hosting Expectations

  • Disputes
  • Suspended or Incomplete Championship
  • Games Committee
  • Travel & Lodging
  • Hosting
    • Finances
    • Tournament Director
    • Enforcing Championship Guidelines
    • Medical Personnel
    • Sports Information
    • Programs
    • NAC Banners
    • Spectators & Crowd Control
    • Concessions
    • Alcohol & Tobacco
    • Championship T-shirts & Merchandise

Section 4 - Appendix



Sponsoring Institutions (9)
2019-20: Canton, Delhi, UMaine-Farmington, Husson, NVU-Johnson, NVU-Lyndon, Maine Maritime, UMaine-Presque Isle, Thomas

Championship Date
The conference championship will be conducted in the fall on the Saturday two weeks prior to the NCAA New England regional. Both the men’s and women’s championships shall be conducted at the same site on the same day.

  • The 2019 Championship is Saturday, November 2, on the campus of Northern Vermont University-Lyndon in Lyndonville, Vermont.
    • 11:00 AM - MEN
    • 12:00 PM - WOMEN

Order of Race
The championship will begin with the first varsity race at 11:00 a.m., followed by the second varsity race at 12:00 p.m. The order of races should fall in line with the regional/national order.  Men race first in 2019.

Championship Handbook

Pre-Championship Call
The pre-championship call is Monday, October 28 at 10AM.

Sport Committee Leadership (Men's and Women's)

  • Chair: Kerry Smart, Thomas
  • Vice Chair: TBA
  • Administrative Liaison: Julie Davis, UMaine-Farmington

Coaches Meeting
There will be a coaches meeting at least one hour prior to the start of the championship. 

The distance of the championship race shall be as follows:
Men – 8,000 meters
Women – 5,000 meters

Practice & Course Inspection
Teams are permitted to practice at the host site on the day prior to the championship. The championship course shall be made available for inspection the day prior to the championship, unless weather makes the course unavailable for inspection. The times for inspection on the day before and day of the championship shall be communicated by the Tournament Director and/or Meet Director.

A copy of the official results will be made available to all coaches and the conference office as soon as possible after the races are complete. The host institution SID is also responsible for sending a neutral press release with the final results to the conference office and competing teams.

Reporting DNFs
NCAA cross country requires that meet hosts include DNF’s in the results for all NCAA cross country competitions. Hosts must ensure that their timing and results company updates results to reflect DNF’s prior to uploading the results to the official NCAA results reporting site, To that end, All DNFs must be reported to the timing staff at the finish line as soon as possible, and prior to official results being posted.

The champion teams and individuals will each receive an award following the completion of the varsity races.

Awards will be shipped to the Athletics Director of the institution hosting the championship or delivered by a conference representative prior to the championship. The conference office shall provide a short script for the awards ceremony. 

Pre-Championship Poll
Sports Information Directors will submit nominating information for a prechampionship poll through the conference awards website. Coaches will vote in the poll, ranking all participating teams including their own.

All-Conference Teams
All-Conference and annual individual runner awards are based on the results of the championship. The First Team will consist of the medalist and the next 7 finishers. The Second Team will consist of the next 7 finishers. The Runner of the Year will be the top finisher and the Rookie of the Year will be the top first-year finisher. When submitting rosters, coaches should identify all first-year participants (never before competed in collegiate cross country).

Following the Championship, the head coaches will vote for Coach of the Year and Senior Scholar Athlete. In addition, each coach will select one team member for inclusion on the Sportsmanship Team.


All NAC institutions that sponsor either a men’s or women’s cross country team shall participate in the championship. 

Squad Size
There is no limit to the number of individuals that may travel with an institution to the championship.

The host institution is responsible for distributing the entrant policy to all participating institutions no later than three weeks prior to the championship. Rosters may be forwarded to the Meet Director per his/her request. All participants must be eligible for participation in NCAA sponsored sports.

Uniforms shall follow NCAA Men’s and Women’s Cross Country guidelines.

Timing Devices & Bibs
Runners will use wearable timing devices and bibs according to the official timer's protocols.


The championship will be conducted according to NCAA Men’s and Women’s Track and Field/Cross Country rulesbook. 

All cases of dispute and any questions that arise and are not provided for in the NAC Cross Country Championship Manual, the NAC Manual, or the NCAA Cross Country Rulebook shall be referred to and decided by the Games Committee.

Championship Suspended or Not Completed (due to inclement weather, etc.)
Every effort shall be made to conduct the championship on the scheduled day. Prior to any rescheduling, there shall be a meeting of the Athletics Director of the host institution and the Meet Director/host head coach to determine the best course of action. The Athletics Director of the host institution shall consult with the conference office. If the championship is suspended and not completed, the championship shall not be awarded unless it is mathematically impossible for any team to overtake the leading team at the time of suspension.

Games Committee
Any issues related to order of finish, runner conduct, or any other dispute which may require deliberation, will be handled by the games committee. Any coach on the games committee who has an athlete involved in the dispute may be asked to remove themselves from the deliberations. The following will make up the games committee:

  • NAC Commissioner/Associate Commissioner                      
  • Host Director of Athletics                              
  • Race Director                                      
  • Timer                         
  • Men’s Coach Representative            
  • Women’s Coach Representative       

Travel & Lodging
Teams are responsible for making their own travel and lodging arrangements. The host should provide a list of possible hotels to participating schools.

The host Athletic Director is responsible for overseeing that the championship is carried out in accordance with NAC policies and guidelines. Host institutions should keep in mind that a NAC championship is not a home event. Therefore, hosts should not create a “home atmosphere” through the use of players on programs, displaying host institution signage or similar measures.

The host institution bears the costs associated with the event to include a timing system, course marshals, athletic training coverage and other site specific required personnel.

Tournament Director 
The host institution shall assign an administrator to serve as the Tournament Director. The Tournament Director will be responsible for overseeing all aspects of the championship. The head coach (or assistant coach) of that sport may not serve as the Tournament Director. 

Enforcing Championship Guidelines
The host institution Athletic Director and Tournament Director are responsible for ensuring that the championship race, including pre- and post-race items, adheres to the policies and procedures contained in these guidelines.

Medical Personnel
The host institution is required to have a certified athletic trainer on site. The host institution should be contacted by visiting staffs to alert hosts if no athletic trainer is traveling with a team in order to assist in planning appropriate athletic training coverage.

Sports Information
The host Sports Information Director (or designee) is responsible for championship programs, photography, official results, public address announcements, and communicating with the associate commissioner.

If feasible, the host institution’s Sports Information Director should produce a meet program, which should be neutral in nature, devote an equal amount of space to each team, and may be printed in black and white ink. Programs should include participating team rosters (with name, class/year, hometown, etc.), top performers, NAC sponsor logos, and the NCAA/NAC sportsmanship statement. Visiting teams should forward appropriate material to the host SID as soon as possible, but no later than the Monday prior to the championship.  

The host institution is responsible for the cost of producing the program. It is permissible to sell meet programs, and the income from such sales may be used to defray/cover the cost of producing the program.  

Additional advertising in championship programs is permissible. However, advertisements that include the following content are prohibited: alcoholic beverages, cigarettes and other tobacco products, and organizations promoting gambling.

NAC Banners
The NAC Banner should be displayed during the championship.

Spectators & Crowd Control
The responsibility for crowd control rests with the host institution and the Tournament Director. Administrators and coaches of participating institutions are expected to communicate with their students and other fans that support for teams should be done in a positive manner. The NAC sportsmanship statement should be communicated to fans before the race, and is to be included in the championship program. 

The host institution is encouraged to have food and beverages available for spectators at events. Sales from such ventures remain with the host institution.

Alcohol & Tobacco
Alcohol and tobacco are not permitted and shall not be made available or be brought into any NAC championship event venue, which extends to other facilities (the host site shall define “other facilities” – i.e. the parking lot).

Championships T-shirts and Merchandise
Institutions may choose to sell NAC championship merchandise. All merchandise must be approved by the conference office in advance of the championship.


Updated 8/15/19