Men's & Women's Tennis Guidelines 2019-20

Table of Contents

Section 1 - General Playing Guidelines

  • Sponsoring Institutions
  • Start Times & Scheduling
  • Moving a Match Indoors
  • Dual Match Format
  • Cancelations & Rescheduling
  • Pre-Match Protocol
  • Conference Scouting Policy
  • Home Team Responsibilities
  • Official Conference Ball
  • Postseason Conference Call
  • Weekly Awards
  • Annual Awards
  • Regional and National Award Voting
  • Sports Information and Statistics

Section 2 - Sportsmanship

  • Creating an Atmosphere of Respect
  • Expectations for Good Sportsmanship

Section 3 - Championship Guidelines

  • Championship TImelines
  • Sport Committee Leadership
  • Pre-Championship Conference Call & Meeting
  • Divisional Format
  • Divisional Seeding
  • Uniforms
  • Game Times
  • Crossover Championship with the NEAC
  • Hosting
    • Hosting Criteria
    • Contest Management
    • Safety & Athletic Training
    • Championship Awards
    • Locker Rooms
    • Officials
    • NAC Banners
    • Spectators & Crowd Control
    • Concessions
    • Tickets
    • Alcohol & Tobacco
    • Championship T-shirts & Merchandise
    • Sports Information
    • Weather

Section 4 - Appendix

 

SECTION 1 - GENERAL PLAYING GUIDELINES

Sponsoring Institutions (7)
2019-20: Delhi, Husson, Lesley, MCLA, NVU-Johnson, NVU-Lyndon, Thomas

Start Times & Scheduling

  • Each team play once per season with the option of a second, non-conference match scheduled. 
  • When a team is traveling over 4 hours on their return trip on the day of a match, 10:00 a.m. is the preferred start time for weekend matches.
  • The host institution shall assist all NAC institutions by providing a list of hotel accommodations in the area.

Moving a Match Indoors
In accordance with ITA rules, in the event that a match is moved indoors prior to the start of the match, involved coaches will confer and decide ahead of time whether the matches will be played to completion or decision.

Dual Match Format
The format must be 3 doubles followed by 6 singles matches using regular scoring as laid out in ITA Rule I.C. Doubles matches are scored using an 8-game pro set while singles matches must be best-of-three series. For singles, 8-game pro set scoring does not count towards NCAA minimums for counting matches.

Cancelations & Rescheduling
Conference members must make conference games their first priority at all times, and all canceled/rained out matches should be made up if at all possible. Decisions to cancel a match will be made by the host athletic director, with direct communication from the visiting head coach and visiting athletic director. The conference office will also be notified within 24 hours of postponement. Once a visiting team has left campus en route to the competition site, every possible attempt will be made to complete the contest to avoid repeat travel. 

The Commissioner (in consultation with the executive committee) has the authority to adjust the conference schedule so as to ensure (as much as is possible) the completion of the regular season conference schedule. This especially applies to scheduled competitions that could impact qualification for post-season play. 

Pre-Match Protocol

  • 15 minutes prior to the scheduled match start, the home team captain (or another appointed by the coach) reads the NAC Sportsmanship Statement:

The NCAA, (your institution), and the North Atlantic Conference promote good sportsmanship by the student-athletes, coaches and spectators at today’s/tonight’s contest. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from (site of competition). Any spectators that enter the playing area during a contest, will be removed from (site of competition).

  • Following the sportsmanship statement, starting line-ups are announced by the team captains.
  • 10 minutes before the match start time, warm-ups occur on-court.

Conference Scouting Policy
Dissemination of scouting information on member institutions to non-conference institutions is not permitted beyond video (i.e. phone, e-mail, written materials, etc. are impermissible). It is permissible to share scouting information about conference opponents with other conference members.

Home Team Responsibilities

  • Set competition times/sites if there are multiple matches, facilities, etc.
  • Provide a venue that meets minimum NCAA regulation standards.
  • Provide a certified athletic trainer at each contest.
    • All visiting teams must provide their own training supplies.
  • Provide game personnel including: official scorer, stat keeper, etc.
  • Provide event programs including the lineups for each team.
  • Provide locker rooms for the visiting team where appropriate.
  • Establish an athletic administrator/site director who is responsible for sportsmanship/behavior of fans.
  • If an off-campus venue, the home team is responsible for having a game administrator present at least one hour prior to the contest to greet the visiting team.

Official Conference Ball
Wilson Championship (Yellow) is the official conference balls and must be used for all NAC matches.

Postseason Conference Call
A conference call of all coaches will be scheduled following the season, at which point sport-specific issues and ideas will be discussed. The Sport Chairperson will be responsible for scheduling the call and will work with the conference office on the call agenda. For all sport conference calls, all future agenda items must be submitted two weeks prior to call so that these can be distributed to all coaches and AD’s prior to conference call. (November 2010)

Weekly Awards
Weekly awards begin the Monday following the first week of competition in which at least half of the member schools compete, and ends following the final NAC regular season game. Institutions are responsible for nominating student athletes for weekly awards through the NAC website.

  • Only regular season contest stats will be considered, even if tournament games begin during the week in which awards are given.
  • When contests occur prior to or the 50% threshold, and during the season when the 50% threshold is not met, such player stats will be considered for the following week’s awards.
  • Weekly nominations are due Monday at 10:00 a.m. and winners will be selected by the conference staff. 
  • Weekly awards selected for Men’s and Women’s Soccer:
    • Player of the Week
    • Rookie of the Week

Annual Awards
Annual awards are selected through a vote by conference coaches and will be announced during the championship season. Coaches submit nominations and votes for annual awards at the conclusion of regular season conference play.

  • Annual awards selected for both Men's and Women's Tennis:
    • Player of the Year
    • Rookie of the Year
    • Senior Scholar Athlete
    • Coach of the Year
    • Sportsmanship Team (one member per team)
    • All-Conference First and Second Teams
      • The top six (6) individual players will be named to the first team singles, the next six (6) players will be named to the second team singles.
      • The top three (3)doubles pairs will be named to the first team doubles, the next three (3) pairs will be named to the second team doubles.
      • Coaches may nominate up to six singles players and three doubles teams from their own team regardless of position. Only Conference statistics (records) will be included on the ballot.
      • The intent is that the First Team should be comprised of the six best singles players and the three best doubles teams rather than solely based on record at a particular position.

Regional and National Award Voting
Coaches are strongly encouraged to become members of regional and national coaching groups, and to nominate worthy players and teams for award consideration. Participation in the voting process is strongly encouraged to increase the potential for the recognition of NAC student athletes.

Sports Information and Statistics
Sports Information staff are responsible for ensuring accurate game and statistical information, including:

  • Maintain an accurate schedule, including non-conference contests.
  • Notify the conference office about postponements and cancelations.
  • Maintain an accurate stat roster as required by the NCAA on the NAC website.
  • Keep statistics for both teams in all hosted matches.
  • Submit the score of all home contests and away non-conference contests to the conference through the NAC website as soon as contests are complete.
  • Submit nominations for weekly honors through the NAC website.
  • Submit nomination information and photos for preseason polls and annual awards through the NAC website.
  • Send the XTG file to the opponent and NAC office in a timely manner.
    • SIDs and Coaches are encouraged to submit all match results to the ITA for ranking and NCAA selection purposes.

SECTION 2 - SPORTSMANSHIP

At the direction of the North Atlantic Conference Presidents and with the support of the Directors of Athletics, the conference embraces the theme "Creating an Atmosphere of Respect" for each of our sports. The ultimate goal for the NAC is to create an atmosphere that places the highest regard for exemplary behavior of all participants, coaches, administrators, fans and officials. The community has agreed to a set of behavioral expectations for coaches and student athletes.

Behavioral Objectives for “Creating an atmosphere of respect” Initiative

  • All conference members will show respect for the opponent, teammates, coaches, officials, and the game.
  • Student-Athletes will treat all opponents with the same level of respect, regardless of the score.
  • Coaches will establish a welcoming environment for visiting teams and commit to communicating collegially with other coaches and with the intent to enhance sportsmanship in the NAC.
  • Coaches will interact with game officials in a respectful manner. 
  • Institutions will take pride in the management of all contests and commit to educating those involved in event operations to create the best possible event.
  • Conference members will establish high expectations for all remembering that all individuals must represent their team, institution and conference well.
  • Following each NAC Conference Game, visiting coaches and event managers will have the option to provide feedback on the behavior of other coaches, student athletes and fans through the use of an evaluation tool aimed not at punitive action but on the enhancement of all NAC programs. To access the form online, go to www.nacathletics.com, and log into the administrative section of the website to obtain the Contest Feedback form.  The Commissioner will follow up with appropriate individuals on all feedback submitted.

  NAC Expectations for Good Sportsmanship (from NAC Bylaws):

  • Observing and supporting the rules of the game.
  • Promoting the spirit as well as the letter of the rules.
  • Placing fairness first as a goal in all competition.
  • Taking personal responsibility for high standards of play and conduct.
  • Showing civility toward competitors, coaches and officials.
  • Playing cleanly while playing hard.
  • Showing maturity and integrity in conduct on and off the field of play.
  • Being a gracious competitor and accepting both wins and losses with dignity.


SECTION 3 - CHAMPIONSHIP GUIDELINES

Championship Timeline 2019-20
Click the sport title below to visit the Championship Central.

Women's Tennis

Last Play Date Monday, September 30
NAC Pre-Championship Call Monday, September 30, 12:00 PM or Tuesday, October 1, 12:00 PM
NAC Divisional Championship Sunday, October 6
NAC-NEAC Pre-Championship Call Monday, April 27, 7:00 PM
NAC-NEAC Crossover Championship Sunday, May 3

*Dates and times subject to change

Men's Tennis

Last Play Date Monday, April 20
NAC Pre-Championship Call Tuesday, April 21, 6:00 PM
NAC Divisional Championship Sunday, April 26
NAC-NEAC Pre-Championship Call Monday, April 27, 7:00 PM
NAC-NEAC Crossover Championship Sunday, May 3

*Dates and times subject to change

Sport Committee Leadership (Men's and Women's)

  • Chair: Michele Whitmore, NVU-Johnson
  • Vice Chair: Kristen Gerety, Lesley
  • Administrative Liaison: Chris Gilmore, NVU-Lyndon

Pre-Championship Conference Call & Meeting
The Administrative Liaison and conference staff will facilitate the pre-tournament conference call. Participating institutions must have a representative on the call, preferably the head coach. However, the Athletic Director or another institutional representative may serve as a substitute for the coach if necessary. Coaches not participating in the tournament are welcome, but not required, to participate.

  • Head coaches will meet briefly with officials and game administrators prior to all rounds of the tournament in a mandatory meeting to review tie-break rules, protests, ground rules, etc. All protests will be handled in accordance with ITA and NCAA rules.
  • The Women's pre-championship call will be September 30 at 12:00 PM OR October 1 at 12:00 PM.
  • The Men's pre-championship call is tentativley Tuesday, April 21 at 6:00 PM.

Divisional Championship Format
Top four (4) teams qualify for NAC Divisional tournaments. Seeding will take place following the completion of all conference contests and will be announced on the conference website.

  • When played outdoors, semifinal matches will be played to completion utilizing a 3rd set Super Tie Break procedure once a decision has been reached. The final match will be played to decision.
  • When played indoors, all matches will be played to decision.
  • Tournament Cost Sharing - If indoor courts are used for the tournament, each of the qualified teams will share in the cost of the courts. 6 shares: semifinals (cost split between the 4 teams); finals match (cost split between the 2 teams). If the host institution does not qualify for the tournament, the ITA official will be billed among the participating schools in the same manner (6 shares).  If the host institution does compete in any round of the championship, the host institution is responsible for paying for the ITA official in full.
  • he standard conference announcement regarding good sportsmanship must be read before each match.
  • The #1 seed has the right to choose to play the first or second semifinal match.

Semifinals and Finals occur in a one-day final four format with semifinals in the morning and the final match the same afternoon. Men's and Women's tournaments will be at the Woburn Racquet Club in Woburn, Mass. in 2019-20.

WOMEN Sunday, October 6:
Host: Lesley University
#1 vs. #4 - 9:00 AM
#2 vs. #3 - 12:00 PM
Semifinal Winners - 3:00 PM

MEN Sunday, April 26:
Host: TBA
#1 vs. #4 - 9:00 AM
#2 vs. #3 - 12:00 PM
Semifinal Winners - 3:00 PM

Divisional Championship Seeding
The Conference Commissioner and Associate Commissioner will seed teams following the last NAC competition using results provided by the institution through the conference website. Tiebreaking results will be shared with the Sport Liaison, Sport Chair and Championships Chair. The following criteria will be used to seed teams:

  • Conference winning % - must have completed 2/3 of conference games to be eligible. Contests against institutions failing to meet this requirement will not be counted as conference contests for purposes of seeding. 

In case of a tie, the following tiebreaking procedures will be followed:

  • Head-to-head result (two-way tie).
  • In ties among three or more schools or when head-to-head results between two teams are equal, the following criteria will be applied, in order, until a team is (or teams are) separated. At that point, the process begins anew, (returning to the first criteria) with the remaining teams.
    • Best record among tied teams. During this step, the conference will only examine records of tied teams in contests with each other.
    • Comparison of results against conference opponents one team at a time starting with the highest ranked team and continuing in downward rank order until the tie is broken.
    • Comparison of results against non-conference common opponents. During this step, non-conference games with conference opponents will not be considered.
    • Comparison of winning percentage vs. NCAA Division III opponents (added 3/2009) with .500+ winning.
    • Overall winning percentage.
    • Coin toss.

Championship Uniforms & Home Designation
The higher seed will be the home team during all rounds of championship play and will wear home uniforms. However, color of uniforms may be changed to accommodate teams playing back-to-back if agreed upon by both coaches and athletic directors.

Championship Game Times
Game times listed for Championships are preferred. The #1 seed has the right to choose to play the first or second semifinal match. When preferred time is in conflict with a previously scheduled contest or another championship final using the same venue, efforts will be made to meet the needs of home and visiting teams..

  • In cases where a disagreement occurs between the competing institutions, an Ad Hoc Committee will convene to make a determination. The committee will include, Championship Chairperson, Commissioner, Sport Liaison (unless the Sport Liaison is from one of the institutions competing, then another AD will be selected by the Commissioner).

Crossover Championship
The NAC has an agreement with the North Eastern Athletic Conference (NEAC) in men’s and women's tennis for 2019-20.

  • WOMEN: NAC schools represent the East Division of the NAC, while NEAC schools represent the West Division of the NAC. The NAC holds the AQ.
  • MEN: NAC schools represent the East Division of the NEAC, while NEAC schools represent the West Division of the NEAC. There is currently no AQ.
  • Divisional champions will compete in a crossover match in the spring for the NAC (women) and NEAC (men) Conference Championships.
  • The crossover championship matches are both Sunday, May 3, tentativley located at Tri-City Tennis Club in Latham, NY (subject to change).


Championship Hosting

Hosting Criteria
Higher seeds in all rounds of Championship play have the opportunity to host, if they meet the following criteria:

  • Courts must meet minimum NCAA requirements for dimensions.
  • Adequate Parking.
  • Adequate Security and Crowd Control.
  • Official scorecards and seating for student athletes on each court.
  • Adequate and trained Stat Crew.
  • Access to an indoor facility in case of poor weather conditions.
  • Adequate supply of Wilson Championship (Yellow) tennis balls
    • Each team participating in the Women’s Championship Tournament and Men’s Divisional Tournament MUST bring NINE (9) cans of Wilson Championship (Yellow) balls to the championship.

Institutions should meet all guidelines to host conference championships.

  • Any institution that does not exactly meet the standards, but wishes to host, may submit a request with the hosting form to the commissioner for consideration at the August meeting of athletic administrators.
  • Host institution may request permission to use an off-site facility within approximately 90 minutes from their campus or located between host school and opponent, to meet host requirements for tournament games (March 2018).
  • For a single game, if the higher seed is unable to meet the above hosting criteria, the lower seed will have the opportunity to host. When using a final four format, if the higher seed is unable to host, the next highest seed will have the opportunity.

Contest Management Staff
Host institutions shall provide appropriate contest management staff including:

  • Tournament Director
  • Security/crowd control
  • Official scorer/stat personnel
  • Official Announcer
  • Student or Staff hosts to assist visiting teams

Safety & Athletic Training

  • The standard NAC Sportsmanship Statement must be read before each game.
  • Bathroom Facilities must be adequate, in close proximity to the playing venue, and meet ADA requirements.
  • Certified athletic training personnel must be available on-site 90 minutes before game time and 30 minutes post-game.
  • Visiting teams must provide adequate athletic training supplies (tape, prewrap, icebags, etc.) for their own needs.
  • Access to emergency transport is required.

Championship Awards
Awards will be presented after the championship contest.

  • The conference office orders plaques to have them delivered to the host institution in a timely manner.
  • Awards should be displayed prior to the championship game, if possible. Awards must be presented by a conference representative, the sport chairperson, the host athletic director or designee.
  • A script for the award ceremony will be distributed to the host, and includes All-Tournament Team members from previous games.

An All-Tournament Team will be named following the championship.

  • 3rd and 4th place teams receive one selection each.
  • 2nd place team receives two selections.
  • Champion receives two selections plus an MVP selection (three total).

Locker rooms

  • Must accommodate two teams for each game. Game times should be set to allow appropriate locker room space for each team.
  • A "Chalk Talk" board should be available for each team.

Officials
The host institution must secure and pay officials for all rounds of tournament play. Two officials are preferred.

NAC Banners
The NAC Banner should be displayed during the championship.

Spectators & Crowd Control
The responsibility for crowd control rests with the host institution and the Tournament Director. Administrators and coaches of participating institutions are expected to communicate with their students and other fans that support for teams should be done in a positive manner. The NAC sportsmanship statement should be communicated to fans before each match, and is to be included in the championship program. 

Concessions
The host institution is encouraged to have food and beverages available for spectators at events. Sales from such ventures remain with the host institution.

Tickets
Ticket sales and concessions are optional. If a gate is charged, institutions are permitted to charge the same prices they utilized during the regular season. 

  • If a gate is being charged, all institutions must be notified in advance and complementary tickets for each tournament participant must be provided.
  • Complementary tickets will be limited to two institutional representatives and two tickets per roster member.

Alcohol & Tobacco
Alcohol and tobacco are not permitted and shall not be made available or be brought into any NAC championship event venue, which extends to other facilities (the host site shall define “other facilities” – i.e. the parking lot).

Championships T-shirts and Merchandise
Institutions may choose to sell NAC championship merchandise. All merchandise must be approved by the conference office in advance of the championship.

Championship Sports Information
Strong sports information staff members are vital to a successful championship tournament. The Associate Commissioner will work closely with SIDs to support the championship. Expectations include:

  • Confirm game times and details as entered into Presto.
  • Must have a certified official scorer for all rounds of the tournament.
  • Maintain live scores and stats on the NAC website.
  • Provide updates on social media platforms using institution and conference handles and hashtags.
  • Submit the final score to the conference through the NAC website and direct email.
  • Send the XTG file to the NAC office and participating school SIDs following the contest.
  • Share a game summary and box score with opponent, the conference office, and media outlets following all hosted contests (media outlets must be provided to host institution in advance). When possible, the Associate Commissioner will assist with game summaries and distribution.
  • Take a digital Championship Team photo and send it to the conference office immediately following the contest. The photo should also be shared with championship team.
  • Provide programs for all tournament contests. Game programs should include:
    • Name of all competing institutions
    • Complete roster of teams participating at specific site
    • Institutional synopsis of participating teams
    • NAC history/information etc.
    • Previous year’s tournament information including the previous sports champions
    • NAC/NCAA Sportsmanship expectations
    • NAC logo
    • School logos
    • Conference Awards Sponsor Logo (Currently Award Guys)

Weather
ITA standards with regard to weather conditions will be followed for the NAC Tournament. 

  • The projected weather forecast, for a minimum of two hours out of a four-hour time period from the start of the match, according to www.weather.com shall be:
    • A high of at least 50°; and
    • Sustained winds (not including wind gusts) of 20 miles per hour or less.
  • If the outdoor conditions have changed by the end of thedoubles play, it is understood that both coaches and the Referee may agree to move the match indoors. If play is suspended at any other point during the match due to weather, play must resume outdoors within one hour of the delay. If this is not possible, matches must be moved indoors.
  • If championships are moved to an indoor venue, the finals will be played to decision. 
  • The decision to postpone/cancel must be made by Host AD, traveling ADs and conference commissioner. A rain or snow date will be built into the championship dates, should inclement weather continue, the top seed will be declared the champion/divisional champion (proceed to the crossover championship).

SECTION 4 - APPENDIX

Updated 8/22/19